ERP for Pharma & Healthcare Distribution
Batch-accurate, expiry-safe, audit-ready.
In pharma and healthcare distribution a batch number matters as much as a price. You must know which batch went to which customer, which stock is about to expire, and who changed what in the records. Viamione treats batch and expiry as first-class data from the moment goods are received, and records every action in an audit trail — so audits become routine instead of stressful.
Expiry losses, batch recalls, strict documentation and scrutiny from auditors.
Batch and expiry are first-class on every receipt, sale and transfer, with a complete audit log and permissioned access to sensitive records.
Sound familiar?
These are the things business owners in this industry tell us. Here is what changes.
“Stock expires on the shelf before we manage to sell it.”
Expiry dates are captured per batch at receipt and followed through stock. Alerts show what is nearing expiry, so you can push it to customers or return it to the vendor in time.
“If there is a recall I cannot quickly trace the batch.”
Each batch carries its history from vendor receipt to customer invoice. You can look up a batch and see exactly which customers received it and in what quantity.
“Auditors ask who edited this record and we cannot answer.”
Activity and tenant audit logs record who changed what and when, so you answer with evidence rather than memory.
“Not everyone in the team should see prices, costs or customer details.”
Roles control who can view, create, edit, delete and export each module, and can even hide individual columns such as cost from certain users.
Your business, before and after
Batch numbers handwritten on a copy of the invoice and rarely cross-checked.
Batch and expiry captured at goods receipt and carried automatically onto every sale.
Discovered during stock-taking, often too late to act.
Alerts for stock approaching expiry so it can be sold or returned in time.
Manual preparation with a risk of wrong HSN codes.
HSN-correct GST invoices and prepared return data from the same transactions.
Shared logins and everyone able to see everything.
Named users with fine-grained roles and a log of their activity.
How work flows in Pharma & Healthcare Distribution
- 1
Receive by batch
When goods arrive, the store records the receipt against the purchase order with batch number and expiry date for each item, and notes anything rejected.
- 2
Store with control
Stock is held by warehouse and batch with reorder levels, so you know how much of every item you hold and how long it will last.
- 3
Sell the oldest first
When an order is picked, the team draws from the right batch so short-dated stock moves first and waste falls.
- 4
Trace any batch
If a question arises about a batch, you can see in seconds which customers received it, when and how much.
- 5
Stay audit-ready
The audit trail shows every important change and who made it, ready for inspection at any time.
Who uses it in your company
Owner / person in charge
Watches expiry exposure, stock value and compliance without waiting for a monthly report.
Warehouse team
Receives goods by batch, stores them correctly and picks the right batch for each order.
Sales team
Books orders knowing exactly what is available, by batch, before promising delivery.
Accounts
Raises GST invoices, tracks receivables and prepares return data.
What you get
Batch-wise stock with expiry alerts
Batch traceability from vendor to customer
HSN-correct GST invoicing
Role and column-level access control
Immutable activity and audit trail
What you will check every day
Near-expiry stock
Batches expiring soon, by item and quantity, so you can act while stock still has value.
Batch trace
From supplier receipt to every customer sale for any batch you choose.
Stock valuation
What your inventory is worth, by warehouse and item.
User activity
Who did what and when, for any record or user.
The modules Pharma & Healthcare Distribution teams use most
Pharma & Healthcare Distribution: common questions
Does Viamione track batch and expiry?
Yes. Batch, serial and expiry are captured on goods receipts and followed through stock and sales.
Can I stop some staff from seeing cost prices?
Yes. Permissions include column-level visibility, so cost columns can be hidden from selected roles.
Is there a record of changes for auditors?
Yes. Activity and tenant audit logs record changes with the user and time.
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